Mara Road Upper Hill P.O. Box 60202 Nairobi 00200 Tel +254-20-2898000 Fax +254-20-2898531

 

 

 

VISA INFORMATION

 

July 3, 2014

Issuance of Multiple Entry Visas for Short-term stay for National of India

 

July 9, 2012

Changes to the Basic Resident Registration Law ~ Foreign Residents will be Subject to the Basic Resident Registration Law ~

 

April 8, 2011

Important notice to foreign nationals who wish to postpone their visit to Japan due to the Tohoku-Pacific Ocean Earthquake

                                                                                      


GUIDE TO JAPANESE VISAS

The Countries and RegionThat Have Visa Exemption Arrangements With Japan

 

REQUIREMENTS TO OBTAIN A JAPANESE VISA  (Click here to Japanese site 日本語のサイトはこちら)

CATEGORIES:-

  1. SHORT-TERM BUSINESS AFFAIRS, etc (Participation in meetings, Business affairs(business consultation, contact signing, after-sales service, market reseach), Cultual exchange, Sports exchange, etc)
  2. VISITING ACQUAINTANCES/FRIENDS
  3. VISITING RELATIVES
  4. TOURISM
  5. APPLICANTS WITH CERTIFICATE OF ELIGIBILITY

WORKING HOURS :
Monday ~ Friday

8:30 a.m. ~ 12:20 p. m. (Submission of Application)

1:30 p.m.  ~ 4:00 p. m. (collection only) 

Saturdays / Sundays / Public Holidays :   Closed

 

Visa Fee    2,450 Kenya Shillings (From 1 April 2015 to 31 March 2016)

※The above fee does not apply to citizens of countries with which Japan has bilateral agreements.

 

Processing Time    4 to 5 working days

※Please note that some visa applications require consultation with our headquarters in Tokyo and may take up to one month to issue.

 

[General Points to Consider in Visa Application] Be sure to read the followings.

1. An inviting person/guarantor needs to prepare the documents listed Prepared by inviting person/guarantor in Japan” prior to a visa application.

2. When these documents are ready, an inviter/guarantor sends them to a visa applicant. Please be sure to send these documents to a visa applicant, not to the Ministry of Foreign Affairs of Japan, the embassy of Japan. It is recommended for an inviting person/guarantor to personally keep a copy of these documents.

3. A visa applicant needs to prepare ① identification documents other than a passport and ② supporting documents, in addition to “basic documents” listed.
① Examples of identification documents: birth certificate, a copy of identification card (ID), a copy of a driver’s license
② Examples of supporting documents: residence certificate, marriage certificate, curriculum vitae As identification documents and supporting documents vary according to the local situation and purpose of visit, please inquire directly to the embassy with jurisdiction over the place of residence of the visa applicant well in advance.

4. When all these documents are ready, a visa applicant applies for visa at the embassy/consulate-general of Japan with jurisdiction over the place of residence of the applicant by submitting all the documents. The required documents should be valid at the time of visa application, and should be submitted within three months of their date of issue. Documents submitted for application will not be returned to the applicants, with the exception of their passports.

5. The embassy of Japan examines the application within a week approximately after the application, though it may vary
depending on the contents of the application. The applicant may be requested to submit additional documents which are deemed necessary for the examination. Furthermore, the embassy of Japan may make inquiries to the Ministry of Foreign
Affairs in Tokyo. In such cases, extra time will be required to determine whether or not to issue a visa.

6. The validity of a visa is three months. The period of validity cannot be extended.

7. The result of the examination will be notified to the visa applicant by the embassy of Japan.

 

Visa Appilication Documents Download

Visa Application Form Sample of Visa Application Form
Letter of Guarantee(Japanese) Letter of Guarantee(English)
Letter of Reason for Invitation(Japanese) Letter of Reason of Invitation(English)
Schedule of Stay(Japanese)   Schedule of Stay(English)

 

VISA REQUIREMENTS- FOR SHORT-TERM BUSSINESS AFFAIRS, etc

 

(A) DOCUMENTS FROM THE GUARANTOR / HOST
1. Original letter of reason for invitation.
2. Original staying programmes and schedule in detail, covering the period of stay.

DOCUMENTS FROM GUARANTOR WHO PAYS FOR ABOVE MENTIONS TRAVEL EXPENSES
1. Original letter of reason for invitation.
2. Original letter of guarantee.
3. Original staying programmes and schedule in detail, covering the period of stay.
4. A certified copy of the incorporation register or An overview of Company / Organaization.

In specific cases, additional document/s may be requested.
E-mails and / or telephone calls, except specific cases, will not be accepted and may result in rejection of application/s.

 

(B) DOCUMENTS FROM THE APPLICANT
1. One recent photograph, valid passport with at least two blank visa pages, a visa form duly completed.
2. Introductory letter explaining, in detail, the nature of business on genuine company’s letterhead.
3. Company registration certificate and City council business permit (original and copy).
4. Flight booking print-out or air-ticket copy.
6. Officially certified bank statement for the past six months.

In specific cases, additional document/s may be requested.  
All applications must be submitted by the applicant in person.

 

 

VISA REQUIREMENTS - VISITING ACQUAINTANCES/FRIENDS

 

A)DOCUMENTS FROM THE GUARANTOR / HOST
1.  Original letter of reason for invitation.
2.  Staying schedule convering the period of stay.

DOCUMENTS FROM GUARANTOR WHO PAYS FOR ABOVE MENTIONS TRAVEL EXPENSES
1. Original letter of reason for invitation.
2. Original letter of guarantee.
3. Either one of the following documents concerning the guarantor.
 a) A certificate of income or taxation (issued by municipal office).
 b) A certificate of deposit balance.
 c) A copy of the counterfoil of final tax return with the seal of reception of the Tax Office (E-Tax: submit Receipt Notification and Final Tax Return)
 d) A certificate of tax payment (Form 2)
4. Original staying programmes and schedule in detail, covering the period of stay.
5. Certificate of Residence (with description of his/her family relationship with all family members).
6.(When the guarantor is a foreign national) A copy of both sides of the valid Residence Card(the Alien Registration), A Certificate of Residence(with all matters listed except Resident Record Code), and A copy of his/her passport (including the pages of status items, records of entry/departure, and permission of residence. 

In specific cases, additional document/s may be requested.
E-mails and / or telephone calls, except specific cases, will not be accepted and may result in rejection of application/s.

 

B)DOCUMENTS FROM THE APPLICANT'
1.  One recent photograph, valid passport with at least two blank visa pages, a visa form duly completed.
2.  Flight booking print-out or air-ticket copy.
3.  Officially certified bank statement for the past six months.
4.  Introductory letter from the employer.
5.  Documents to prove kinship(photos, Letters, E-mails, Bills for international phone calles, etc)

In specific cases, additional document/s may be requested.
All applications must be submitted by the applicant in person.

 

 

VISA REQUIREMENTS - TO VISIT RELATIVES

 

A)DOCUMENTS FROM THE GUARANTOR / HOST
1. Original letter of reason for invitation.
2. Certified copy of family register.
3. Original staying programmes and schedule in detail, covering the period of stay.

DOCUMENTS FROM GUARANTOR WHO PAYS FOR ABOVE MENTIONS TRAVEL EXPENSES
1. Original letter of reason for invitation.
2. Original letter of guarantee.
3. Either one of the following documents concerning the guarantor.
 a) A certificate of income or taxation (issued by municipal office).
 b) A certificate of deposit balance.
 c) A copy of the counterfoil of final tax return with the seal of reception of the Tax Office (E-Tax: submit Receipt Notification and Final Tax Return)
 d) A certificate of tax payment (Form 2)
4. Original staying programmes and schedule in detail, covering the period of stay.
5. Certificate of Residence (with description of his/her family relationship with all family members).
6.(When the guarantor is a foreign national) A copy of both sides of the valid Residence Card(the Alien Registration), A Certificate of Residence(with all matters listed except Resident Record Code), and A copy of his/her passport (including the pages of status items, records of entry/departure, and permission of residence. 

In specific cases, additional document/s may be requested.
E-mails and / or telephone calls, except specific cases, will not be accepted and may result in rejection of application/s.

 

(B) DOCUMENTS FROM THE APPLICANT
1.  One recent photograph, valid passportwith at least two blank visa pages, a visa form duly completed.
2.  Flight booking print-out or air-ticket copy.
3.  Officially certified bank statement for the past six months.
4.  Introductory letter from the employer.
5. Documents to prove kinship(Birth certificate, Marriage certificate, Certified copy of the family register, etc)

 In specific cases, additional document/s may be requested.
All applications must be submitted by the applicant in person.

 

 

VISA REQUIREMENTS - FOR TOURISM / SIGHT SEEING

 

DOCUMENTS FROM THE APPLICANTS

1.  One recent photograph, valid passport with at least two blank visa pages, a visa form duly completed.
2.  Flight booking print-out or air-ticket copy.
3.  Officially certified bank statement for the past six months.
4.  Introductory letter from the employer.
5.  Daily schedule.
6.  Hotel booking voucher / confirmation.

 In specific cases, additional document/s may be requested.
 All applications must be submitted by the applicant in person

 

 

APPLICANTS WITH CERTIFICATE OF ELIGIBILITY

 

DOCUMENTS FROM THE APPLICANTS

1.  One recent photograph, valid passport with at least two blank visa pages, a visa form duly completed.
2.  Original and copy of the Certificate of Eligibility.
3.  Flight booking print-out or air-ticket copy.

 In specific cases, additional document/s may be requested.
 All applications must be submitted by the applicant in person                                             

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