Embassy of Japan in Kenya

日本国国旗

在ケニア日本国大使館

Embassy of Japan in Kenya also has been accredited to Eritrea, Seychelles and Somalia

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Home | About Us | Visa | Bilateral Relations | Economic Cooperation (Assistance) | UN Affairs | Japan Information and Culture Centre | Eritrea | Somalia | Seychelles

VISA GUIDELINE

WORKING HOURS            
        Monday - Friday
   8:30 a.m. - 12:20 p. m. (Submission of Application)    1:30 p.m. -  4:00 p. m. (Collection only)     
                      
   Saturdays / Sundays / Public Holidays : Closed

VISA FEE:     2,800 Kenya Shillings, payable in cash only at the time of collection (From 1 April 2019 to 31 March 2020)
      ※The above fee does not apply to citizens of countries with which Japan has bilateral agreements.

PROCESSING TIME:    4 to 5 working days
      ※Please note that some visa applications require consultation with our headquarters in Tokyo and may take up to
          one month to issue.

JAPAN VISA INFORMATION HOTLINE   TEL:(020) 7640130 (General information / English only)


NON KENYANS (Except the nationals of Eritrea, Seychelles and Somalia)     An original and copy of the work permit or any other document as a proof of legal residential status in Kenya. Must be submitted at the time of application.
 

REQUIREMENTS TO OBTAIN A JAPANESE VISA


CATEGORIES:-

        1. SHORT-TERM BUSINESS AFFAIRS, etc (Participation in meetings, Business affairs (business consultation, contract signing, after-sales
            service, market reseach),Cultual exchange, Sports exchange, etc)
        2. VISITING ACQUAINTANCES / FRIENDS
        3. VISITING RELATIVES
        4. TOURISM
        5. APPLICANT WITH CERTIFICATE OF ELIGIBILITY

         Visa Application Documents Download
         Note for Japanese Entry Visa Application
         Note for documents to be prepared in Japan                    Click here to Japanese site 日本語のサイトはこちら

ABOUT VISA:-
        Points to Note and Application Procedures 
        Validity of a Visa
        Criteria of visa Issuance
        Visas and Landing Permission
   
        Visa / Residing in Japan (MOFA site)
       
        The Countries and Region That Have Visa Exemption Arrangements With Japan
        Application Procedures for Multiple Visa for Nationals of India
   Visa Fee Exemption for Foreigners Visiting Three Tohoku Prefectures (Extension)

      
Be aware of fraudulent website, social media, emails in an attempt to extract payments from visa applicants (July 5, 2017)


SHORT-TERM BUSSINESS AFFAIRS, etc

    
  (A-1) DOCUMENTS FROM THE GUARANTOR / HOST
  1. Letter of reason for invitation with an official stamp of the company / organization.
  2. Staying programmes and schedule in detail, covering the period of stay.

  (A-2) DOCUMENTS FROM GUARANTOR WHO PAYS FOR THE APPLICANT'S TRAVEL EXPENSES
  1. Letter of reason for invitation.
  2. Letter of guarantee with an official stam of the company / organization.
  3. Staying programmes and schedule in detail, covering the period of stay.
  4. A certified copy of the incorporation register or an overview of company / organaization.

  In specific cases, additional document/s may be requested.
  E-mails and / or telephone calls, except specific cases, will not be accepted and may result in rejection of application/s.


  (B) DOCUMENTS FROM THE APPLICANT
  1. One recent photograph, a visa form duly completed.
  2. Valid passport with at least two blank visa pages, Copy of bio-data page of the passport.
  3. Introductory letter from employer explaining in detail, the purpose, duration and the party responsible for applicant's expenses on genuine
      company’s letterhead.
  4. Company registration certificate and Business permit (original and copy), (Proprietors / Directors to provide proof of directorship).
  5. Flight booking print-out or air-ticket copy.
  6. Officially certified bank statement for the past six months.
 
  ※PLEASE DO NOT STAPLE THE DOCUMENTS
   In specific cases, additional document/s may be requested. 
  All applications must be submitted by the applicant in person.

  Visa Application Documents Download


VISITING ACQUAINTANCES/FRIENDS


  (A-1)DOCUMENTS FROM THE GUARANTOR / HOST
  1. Letter of reason for invitation duly signed / stamp by the host (when the host is a foreign national, a copy of bio-data page of his / her
      passport with signature).
  2. Staying schedule convering the period of stay.

  (A-2)DOCUMENTS FROM GUARANTOR WHO PAYS FOR THE APPLICANT'S TRAVEL EXPENSES
  1. Letter of reason for invitation.
  2. Letter of guarantee duly signed / stamp by the host.
  3. Either one of the following documents concerning the guarantor.
     a) A certificate of income or taxation (issued by municipal office).
     b) A certificate of deposit balance.
     c) A copy of the counterfoil of final tax return with the seal of reception of the Tax Office
        (E-Tax: submit Receipt Notification and Final Tax Return)
     d) A certificate of tax payment (Form 2)
  4. Staying programmes and schedule in detail, covering the period of stay.
  5. Certificate of Residence (with description of his/her family relationship with all family members).
  6. (When the guarantor is a foreign national) A copy of both sides of the valid Residence Card(the Alien Registration), A Certificate of Residence
     (with all matters listed except Resident Record Code), and A copy of his/her passport (including the pages of status items, records  
      of entry/departure, and permission of residence).

  In specific cases, additional document/s may be requested.
  E-mails and / or telephone calls, except specific cases, will not be accepted and may result in rejection of application/s.


  (B)DOCUMENTS FROM THE APPLICANT
  1. One recent photograph, a visa form duly completed.
  2. Valid passport with at least two blank visa pages, A copy of bio-data page of the passport.
  3. Flight booking print-out or air-ticket copy.
  4. Officially certified bank statement for the past six months.
  5. Introductory letter from the employer (Proprietors / Directors to provide original and copy of Business permit, Company registration  
      certificate and proof of directorship) .
  6. Documents to prove kinship(photos, letters, e-mails, bills for international phone calles, etc)

  ※PLEASE DO NOT STAPLE THE DOCUMENTS
 
In specific cases, additional document/s may be requested.
  All applications must be submitted by the applicant in person.

Visa Application Documents Download


VISITING RELATIVES


  (A-1)DOCUMENTS FROM THE GUARANTOR / HOST
  1. Letter of reason for invitation duly signed / stamp by the host (when the host is a foreign national, a copy of bio-data page of his / her
      passport with signature)..
  2. Certified copy of family register.
  3. Staying programmes and schedule in detail, covering the period of stay.

  (A-2)DOCUMENTS FROM GUARANTOR WHO PAYS FOR THE APPLICANT'S TRAVEL EXPENSES
  1. Letter of reason for invitation.
  2. Letter of guarantee duly signed / stamp by the host.
  3. Either one of the following documents concerning the guarantor.
    a) A certificate of income or taxation (issued by municipal office).
    b) A certificate of deposit balance.
    c) A copy of the counterfoil of final tax return with the seal of reception of the Tax Office (E-Tax: submit Receipt Notification and Final
        Tax Return)
    d) A certificate of tax payment (Form 2)
  4. Staying programmes and schedule in detail, covering the period of stay.
  5. Certificate of Residence (with description of his/her family relationship with all family members).
  6.(When the guarantor is a foreign national) A copy of both sides of the valid Residence Card(the Alien Registration), A Certificate of Residence
     (with all matters listed except Resident Record Code), and A copy of his/her passport (including the pages of status items, records of
      entry/departure, and permission of residence.

  In specific cases, additional document/s may be requested.
  E-mails and / or telephone calls, except specific cases, will not be accepted and may result in rejection of application/s.


  (B) DOCUMENTS FROM THE APPLICANT
  1. One recent photograph, a visa form duly completed.
  2. Valid passport with at least two blank visa pages, A copy of bio-data page of the passport.
  3. Flight booking print-out or air-ticket copy.
  4. Officially certified bank statement for the past six months.
  5. Introductory letter from the employer (Proprietors / Directors to provide original and copy of Business permit, Company registration  
      certificate and proof of directorship) .
  6. Documents to prove kinship(Birth certificate, Marriage certificate, Certified copy of the family register, etc)

  ※PLEASE DO NOT STAPLE THE DOCUMENTS
  
In specific cases, additional document/s may be requested.
  All applications must be submitted by the applicant in person.

Visa Application Documents Download


TOURISM / SIGHT SEEING


  DOCUMENTS FROM THE APPLICANTS

  1. One recent photograph, a visa form duly completed.
  2. Valid passport with at least two blank visa pages, A copy of bio-data page of the passport.
  3. Flight booking print-out or air-ticket copy.
  4. Officially certified bank statement for the past six months.
  5. Introductory letter from the employer. (Proprietors / Directors to provide original and copy of Business permit, Company registration  
      certificate and proof of directorship) .
  6. Daily schedule with quotation for the tour package.
  7. Hotel booking voucher / confirmation.

 ※PLEASE DO NOT STAPLE THE DOCUMENTS
 
 In specific cases, additional document/s may be requested.
  All applications must be submitted by the applicant in person

Visa Application Documents Download


APPLICANTS WITH CERTIFICATE OF ELIGIBILITY


  DOCUMENTS FROM THE APPLICANTS

  1. One recent photograph, a visa form duly completed.
  2. Valid passport with at least two blank visa pages, A copy of bio-data page of the passport.
  3. Original and copy of the Certificate of Eligibility.
  4. Flight booking print-out or air-ticket copy.

  ※PLEASE DO NOT STAPLE THE DOCUMENTS
 
In specific cases, additional document/s may be requested.
  All applications must be submitted by the applicant in person

Visa Application Documents Download

NOTE FOR JAPANESE ENTRY VISA APPLICATION

1. An inviting person/guarantor needs to prepare the documents listed above "A. Prepared by inviting person/guarantor in Japan", prior to a visa application.

2. When the documents are ready, an inviter/guarantor shall send them to a visa applicant, NOT to the Embassy of Japan. The Embassy will not make copies. Please make a copy before submitting them if the inviting person/guarantor needs to keep copies of all documents.

3. Please inquire directly to the embassy/consulate-general with jurisdiction over the place of residence of the visa applicant well in advance as identification documents and supporting documents may vary on case by basis. 

4. When all these documents are ready, a visa applicant can apply for a visa at the embassy of Japan with jurisdiction over the place of his/her residence by submitting all documents (The application cannot be accepted in Japan). The required documents must be valid and issued within the last three months of the date of submission. Documents, except for passport, submitted for application will not be returned.

5. It takes approximately one week to examine the application after the embassy of Japan receives it. Please note that the processing period may vary depending on each case. The applicant may need to submit additional documents upon request., And also, it may take extra time for a decision on a visa in case the embassy of Japan need to make inquiries to the Ministry of Foreign Affairs in Tokyo.

6. The validity of a visa is three months. The period of validity cannot be extended.

7. The decision will be notified to the visa applicant by the embassy of Japan.

NOTE FOR DOCUMENTS TO BE PREPARED IN JAPAN

The documents must be valid and issued within three months of the date of submission.

1. Invitation Letter (The form of the "Invitation Letter (A4 size)"

(a) The letter should be addressed to the Japanese ambassador.

(b) Explain details of activities planned in Japan related to the purpose of visit to Japan. (Specify the background and purpose of the invitation - do not use obscure reasons such as "tourism," "visiting friends" or "visiting relatives."

(c) Indicate the address, name, and telephone number in the column for an inviting person, and put your company seal or representative’s seal on this form. Private seals are unacceptable. A signature of person in charge would be acceptable if the company/organization does not have a seal

(d) Write full name of the visa applicant in alphabet on the letter. If there are more than one applicant, specify the number of applicants ("Number of additional applicants") on the letter and fill in "List of Visa Applicants" form including the applicant information provided on the letter (this applicant’s information should be written at "Applicant 1" on the list).

2. Documents as certificates that indicate a kinship or acquaintance relationship between inviting person and visa applicant.

For "visiting relatives": Certified copy of the family register, etc.

For "visiting acquaintances": letters/e-mails, bills for international phone calls, photos of the visa applicants and inviting person taken together, etc.

3. Itinerary in Japan(The form of " Itinerary in Japan (A4 size).

(a) Specify the date of arrival and departure, as well as the flight numbers and airports / ports of entry for arrival and departure, if already fixed.

(b) Write the place of stay in detail (in case of a hotel: its name, address and the phone number).

(c) The itinerary needs to be written on daily basis. When similar activities continue on consecutive days, it may be written as "(date) - (date)."

4. Certificate of residence (including all family members’ information and issued within the three months. Full details are required for foreign nationals except for Individual Number ("My Number") and Resident Register Code.)

5. Letter of Guarantee (The form of the "Letter of Guarantee (A4 size)"

(a) Complete all items in the Letter of Guarantee, as the omission of even a single item renders it incomplete (includes for an omission of a seal).

(b) Complete the form in the same manner as the Invitation Letter.

6. Documents for the Guarantor: more than one of the following documents

(a) The latest Certificate of Income / Taxation issued by the head of administration of the place of residence, or certificate of tax payment (Form 2) issued by the director of the tax office.

(Note 1) Each certificate should indicate the gross income for the previous year.

(Note 2) Statement of Tax Withholding is not acceptable.

(b) A copy of the counterfoil of final tax return

Submit a copy of the counterfoil of final tax return with the seal of reception of the Tax Office.

(e-Tax: please submit "Receiptnotification"and"Final tax return")

(c) A certificate of deposit balance

7. Documents for an Inviting Organization in case of the purpose of "Short-Term Business Affairs, etc."

(a) The inviting organization should be a corporate body, an organization, or the state/local government. However, for example, the professor/associate professor can be recognized as the inviting organization if a university extends an invitation for the purpose of exchanges under his/her name.

(b) Registered corporations should use an original certified copy of the corporate register that has been issued within the last three months (not required for the national or regional governments). For the company listed on a stock exchange in Japan, it may alternatively submit a copy of the latest ‘Kaisha Shikiho’ (Japanese Company Handbook).

(c) Unregistered corporations should prepare a "Summary of the Company/Organization" instead of a corporate register. The form "Details of the Company/Organization" (A4 size).

(d) Submit the Certificate of Employment of a university professor/associate professor if he/she invites the visa applicant. .

 

VISA APPLICATION DOCUMENTS DOWNLOAD


Forms for the list of visa appllicants, detail of company / organization etc. download this
site
 

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